Privacy Policy

Middle Georgia Music Therapy
Website: musictherapy.rocks
Effective date: November 6, 2026
Last reviewed: November 6, 2026

1. Introduction

Middle Georgia Music Therapy (MGMT) respects the privacy of individuals who visit our website or contact our organization. This policy explains how we collect, use, store, and disclose information through the public website and general inquiry form. It does not replace separate clinical privacy documentation or any required Notice of Privacy Practices.

2. Information We Collect

Our general inquiry form collects name, email address, reason for contacting us, and message content. A telephone number is optional. Visitors may also voluntarily provide other information in correspondence. Our hosting and security services may process technical information such as IP address, browser or device data, access times, and spam-prevention information.

3. How We Use Information

MGMT uses the information to respond to inquiries about clinical music therapy, music education, community programs, consultation, partnerships, and donations; coordinate follow-up; maintain website security; and comply with legal obligations. We do not automatically enroll inquiry senders in marketing communications or sell personal information submitted through the form.

4. General Inquiry Form and Clinical Privacy

General inquiry submissions are stored in WordPress/Jetpack, with notification emails delivered to authorized MGMT leadership inboxes. The general form is not a clinical intake or emergency service. Please do not include diagnoses, medical histories, treatment records, or other confidential health information. If sensitive information is inadvertently submitted, MGMT will assess and handle it under applicable privacy and security procedures. Clinical intake and referral records require a separate appropriately secured workflow.

5. Information Storage and Retention

General inquiries are stored in the WordPress response database and designated organizational email accounts. MGMT has proposed retaining ordinary nonclinical inquiries for twelve (12) months following the last meaningful correspondence. This schedule is pending formal organizational approval; applicable existing requirements govern until its approval. Records concerning clinical care, donations, financial transactions, contracts, complaints, investigations, or legal holds may be subject to different or longer retention obligations. Eligible records will be disposed of under authorized procedures; service-provider backups may persist according to their backup cycles.

6. Service Providers and Disclosures

MGMT uses WordPress.com and Jetpack for website hosting and form functions. Website, email, security, and spam-prevention providers, which may include Akismet, can process information needed to provide their services. MGMT may disclose information when required or otherwise permitted by law. We do not sell information submitted through the general inquiry form.

7. Cookies, Website Technologies, and Analytics

Our website uses Jetpack Stats to understand general website traffic, such as page views and popular pages. To provide these statistics, Automattic processes technical information that may include IP address, browser or device details, pages visited, referring URLs, and visit times. MGMT receives aggregate website reports rather than visitors’ identifying details through this feature. Our website and service providers may also use cookies or similar technologies for site operation, account administration, security, and spam prevention. Visitors can control some cookies through browser settings, although limiting cookies may affect site functionality. We will review active website features and any applicable cookie-consent requirements as part of ongoing privacy management.

8. Information Security

MGMT uses administrative and technical safeguards intended to limit unauthorized access, including account authentication and access restrictions. No electronic system or transmission is guaranteed completely secure. Visitors should not send confidential clinical information through the general inquiry form or ordinary email.

9. Children’s Privacy

MGMT provides services to people of various ages, including children. This informational website is not intended to solicit personal information directly from children under age 13 without appropriate parent or guardian involvement. Parents or guardians should submit inquiries on behalf of minors. Information collected in circumstances requiring additional protections will be evaluated under applicable law.

10. External Websites

The website may link to mapping services, partners, or other independently operated websites. Those services maintain their own privacy and security practices.

11. Privacy Requests

Individuals may contact MGMT to ask about personal data they submitted or request appropriate correction or deletion. MGMT will review requests according to applicable identity-verification, privacy, legal, clinical, and retention requirements. Use the Contact Us form, select General Inquiry, and avoid including sensitive clinical details.

12. Policy Updates

MGMT may revise this policy when the website, its service providers, organizational practices, or applicable requirements change. An updated effective date will be displayed following approval and publication.

13. Contact MGMT

Middle Georgia Music Therapy
224 East Walton Street
Milledgeville, GA 31061
Located at New City Church at the Mill
Contact Us